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Urgent Management Committee Vacancies


URGENT MANAGEMENT COMMITTEE VACANCIES  - RESULTS SECRETARY AND COMPLIANCE OFFICER

Looking for willing volunteers to join the management committee to be voted in at our AGM on Tuesday 9th October 2012.

Please contact League Secretary This email address is being protected from spambots. You need JavaScript enabled to view it. ASAP as we have NO-ONE on our current committee willing to take on the tasks in addition to their current role.

*** WE NEED HELP IF THE LEAGUES ARE TO GO AHEAD NEXT YEAR ***

General summary of expected tasks and if you have any questions please don’t hesitate to make enquiries.

Position Tasks Timing
Results Officer Assist in the 1st round draw for Major & Peanuts League. Results should be posted no later than 2 weeks after gala.
Allocate hosts and pools for each gala for each round. Invitations should be sent out with as much notice as possible.
Send out invitations for each round.  
Receive gala results (electronic) and validate against judges slips / Chief Timekeeper slips as necessary. Results cannot be confirmed until Compliance checks have been performed.
Produce and update results tables. Send validated results to webmaster for posting on website, to ALL club contacts and HSL Committee members.   
General:
Attend Committee meetings ~ 4 per year
Attend AGM
Compliance Officer Send out reminder before the 1st round of Major League & Peanuts to clubs to submit club team lists Ongoing – compliance checks of results must be done asap after receiving paperwork from gala’s as this feeds in to the Results Officer to allow him/her to complete the results and the draw for the next round.
Receive all gala paperwork after each round.
Verify eligibility of swimmers on lists against age at dates for galas.
Handle club queries on eligibility of swimmers.
Check team sheets against submitted team lists after each gala. 
Spot check gala’s/teams for validity of swimmers – number of events/age groups etc
Impose penalties as appropriate and inform Results officer as appropriate so results can be amended.
General:
Attend Committee meetings ~ 4 per year
Attend AGM